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We’ve received many questions about Fall SWFs and offer the notes below as guidance to members as we begin the next SWF cycle.

Over the next three weeks, your Chair will be meeting with you to discuss your fall SWF. At this time, information indicates that the fall 2020 semester will be delivered at a distance and your fall SWF should reflect those circumstances. If events evolve differently between now and then, your SWF can be opened for additional discussion with your manager.

During this process, please keep in mind the following points specific to the current situation BEFORE your acceptance of a proposed SWF:


  • Those whose courses contain “in process” evaluations should confirm how these assignments will be modified to be delivered at a distance. In process evaluations take place with you observing the learner during classroom hours, generally demonstrating a skill competency. Alternatives such as reviewing recorded demonstrations, or other alternate methods will generally require more time than an in-process method and should be reflected accurately on your SWF
  • In light of constraints on testing technologies such as Respondus, faculty have been encouraged to consider alternate evaluation tools. Please be sure that these alternate evaluation methods are reflected. There is a difference between marking a test of multiple choice/short answers/short problems vs reading a research paper or project report.
  • If the changes planned to the assignments and tests for the fall semester are still not defined at the time of your SWF, we would recommend you defer accepting your SWF until that information is clear and you understand the workload to which you are agreeing. You can most easily do this by selecting “PROPOSED WORKLOAD REFERRED TO COLLEGE WORKLOAD MONITORING GROUP” and writing in the comment field “Waiting for confirmation of course assignments and evaluations”. This will send an alert to the CWMG team and one of our officers will be in touch with you.

Preparation Factors

  • Regardless of the amount of curriculum development prior to the course start, we all know from the winter semester that delivering at a distance, even for courses we may have taught in the past, is very different.
  • The collective agreement provides for these changes in two ways:

Preparation Factors

  • Each course that is being delivered at a distance in the fall semester should receive a ‘New’ preparation factor. This is distinct from any curriculum development time you or others may have received prior to semester start to create a course shell/materials.
  • The collective agreement defines ‘new’ as: “teaching for the first time since a major revision of the course or curriculum”. As an example, Centennial’s Curriculum Modification Guidelines (available in the college policy repository) include in the definition of Major Curriculum Change “change in delivery mode such as Internet, asynchronous, synchronous, distance or distributed (online, hybrid or blended), compressed delivery”
  • As an example, if you are teaching a 3-hour course, a ‘EB’ prep will provide 1.8 hours of preparation time per week per section. A ‘New’ prep will provide 3.3 hours.

Course Complementary Hours

  • Course Complimentary hours appear on your SWF at the far right of the row on page 1 that shows your course assignments
  • These are hours “Where there are atypical circumstances affecting the workload”
  • Depending on how your course is being modified for delivery at a distance, you should include this option in your discussion.

Assigned Complementary Functions

  • These are the tasks and projects that are recorded on page 2 of your SWF.
  • Please ensure that deliverables are clear so that your agreement to the time provided is an informed decision. “Converting curriculum to delivery at a distance in the ___ program” is a nebulous delivery at best and is open to considerable interpretation.

Supervisor’s Comments

  • Please be sure that anything written in the Supervisor Comments field does not indicate work that is not captured elsewhere on the SWF.

What do I do next?

The Collective Agreement provides for 5 business days to review your SWF before the system automatically deems it accepted by you. If you have questions about your draft SWF, either before or after you meet with your Chair; please connect with the Local and one of us will be happy to chat with you to address your concerns, provide clarification, and discuss resolution options.

Throughout these highly unusual times, we are all being asked to pitch-in and help out and we hope you are each finding ways to support family members and your community. But an inaccurate SWF that doesn’t reflect your true workload will only accomplish two things:

  • An unsustainable workload for yourself throughout the Fall and potentially future semesters
  • A reduction in available work for our contract colleagues as the college attempts to pile work onto full-time resources.

In solidarity,

RM Kennedy, President
Allan Reid, 1st VP
Aparna Halpe, 2nd VP
Patricia Steger, Chief Steward
Kumaran Mahathevan, Secretary
Kathleen Conroy, Member Engagement Coordinator
Debra Warren,  Local Union Administrator and Faculty Liaison